Dashboard
Daily Reconciliation
Log the opening and closing cash count for your clinic.
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Cash Transfer to Driver
Log when clinic cash is handed over to a driver for HQ delivery.
HQ Receipt Confirmation
Confirm cash received from driver.
Type the Transfer ID from the envelope. It doesn't need to match a system record — it just can't be reused for a second receipt.
Petty Cash Log
Document any cash used from the clinic float — refunds, supplies, emergency purchases.
Click to upload — JPG, PNG, or PDF
All Records
Read-only view of all submissions across all clinics.
Reconciliation
| ID | Date | Clinic | Session | Expected | Actual | Variance | By |
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Cash Transfers
| ID | Date | Clinic | Driver | Amount | Status |
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Petty Cash
| ID | Date | Clinic | Category | Amount | Used by | Description | Receipt |
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Categorise Expenses
Free-text descriptions grouped by similarity, with a suggested category. Applying a category changes the label only — no amounts or records are altered. Entries that aren't really petty cash (a transfer entered on the wrong form) can be reclassified so they stop counting as spend.
| Expense group | Entries | Total | Current category | Suggested | Set to |
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Reconciliation Variances
Every cash short or over must be acknowledged by Accounts with a justification or action taken, within the investigation window.
Variances at or below the tolerance are treated as rounding noise and don't require a formal investigation.
| Ref | Date | Clinic | Session | Expected | Actual | Variance | Age | Acknowledgement | Action |
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Transfers & HQ
Cash dispatched from each branch, and what HQ did with it. Every dispatch is either confirmed or disputed here — dates, amounts and branches side by side.
| Clinic / ref | Dispatched | Received at HQ | Difference | Status | Action |
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Spend Analysis
Where the money goes, how branches compare, and where cash may be leaking. Spend means petty cash expenses only — cash transferred to HQ is movement, not spend.
Leakage indicators
Signals worth investigating — not proof of anything on their own.
By clinic
| Clinic | Entries | Total spent | Avg / entry | Share | vs median |
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By category
| Category | Entries | Total spent | Avg / entry | Share |
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Most common expenses
Descriptions grouped by similarity, so "taxi", "Taxi fare" and "TAXI to clinic" count together.
| Expense | Times | Total | Avg | Clinics | Category |
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Monthly trend
| Month | Entries | Total spent | Change |
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Budgets
Monthly spending caps by category — group-wide or per clinic.
This month
Users & Access
Approve access requests and manage user roles.
Add a user directly
Pending requests
Active users
| Name | Role | Clinic | Joined | Action |
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